To provide clear, concise communications, all media inquiries should be channeled through the Keck Graduate Institute (KGI) Office of Marketing and Communications (909.607.9651). This policy was established to describe KGI’s position with respect to interacting with news media representatives. For the purpose of this policy, news media shall refer to representatives of newspapers, magazines, newsletters, online publications, television, and radio.

Policy

An employee or department that seeks to publicize a program, event, or achievement should contact the Office of Marketing and Communications. The Office of Marketing and Communications has access to numerous news media contacts and will work with employees to coordinate publicity or visibility for programs, events, or newsworthy issues.

It is the responsibility of the Office of Marketing and Communications to initiate and/or respond to news media requests and to manage those interactions. When an employee or department is contacted by the news media, he/she is strongly encouraged to notify the Office of Marketing and Communications immediately, before providing any information or responding to questions.

While on the KGI campus, news media representatives should, if necessary and appropriate, be accompanied by an Office of Marketing and Communications staff member or a KGI employee designated by the Office of Marketing and Communications.

To gain access to the housing complex, news media representatives must be accompanied by an Office of Marketing and Communications staff member or a KGI employee designated by the Office of Marketing and Communications.

KGI complies with all applicable federal and state laws regarding the retention and release of personal and/or educational records of all current employees and students, and complies with all privacy and security laws including FERPA.

If an event attracts news media interest, all press releases and statements to the news media will be routed through and disseminated by the Office of Marketing and Communications. It is the responsibility of each department head to implement procedures to comply with this policy, while also ensuring that academic freedom, free inquiry, and freedom of expression within the academic community are respected and observed.

KGI obtains authorization from those whose photographs are taken with the intent to publicize the Institute. Their consent allows KGI to incorporate these photographs in situations appropriate to the image of an academic institution including release to the news media—and to publish likenesses in KGI’s publications, on its website, in videos, or in other recruitment or promotional materials including paid advertising.