Dear KGI,

We’re looking forward to seeing you back on campus.  As a reminder, all staff and faculty are required to return to campus beginning August 2.  If you have any concerns about the return, please speak to your direct supervisor.

To continue to support the health and well-being of our students, faculty, and staff, we have highlighted below a few of KGI’s return to campus requirements and protocols.

The COVID-19 Protocols for Returning to Campus can be found on the KGI website.

COVID-19 Vaccine and Staying Healthy in a Changing Environment Training Requirement:

KGI requires all faculty, staff, and students to be vaccinated for COVID-19, beginning August 1, 2021. To review the COVID-19 Vaccination Policy, click here.

As a condition of physical presence at KGI, all students and employees must submit proof of their COVID-19 vaccination or an Institute approved Exception or Deferral by providing: (i) in the case of one who has been Fully Vaccinated, a copy of their CDC vaccination card (or foreign equivalent in the case of Individuals who received their vaccinations abroad); official documentation issued by a state vaccine registry; or an official medical record; or (ii) in the case of one who has received an Exception or Deferral, documentation that the Exception or Deferral has been granted.

Those in need of an exemption can contact Human Resources at hr@kgi.edu.  Those with an approved exemption will be required to wear a face-covering and be tested by Student Health Services. Human Resources will provide testing information with individuals with an approved exemption.

The COVID-19 vaccine is available free of charge to all KGI benefits-eligible faculty and staff through your medical provider. 

Required “Staying Healthy in a Changing Environment” training. 

If you have not yet completed the training, you will be sent a training link by the end of today to complete by July 23, 2021.

Proof of COVID-19 Vaccination:

Proof of vaccination must be uploaded by July 23, 2021.

Once fully vaccinated, please format and save your proof of vaccination as “Last Name, First Name, COVID-19 Documentation,” and Upload COVID-19 Verification Documentation here.

A person is considered fully vaccinated for COVID-19 at least two weeks after they have received a single-dose vaccine (Johnson and Johnson/Janssen) or at least two weeks after receiving the second dose in a 2-dose series (Pfizer-BioNTech or Moderna); as well as any boosters consistent with manufacturer instructions and applicable agency approval, authorization, or listing.

Badge Access Required 

Until further notice, all KGI campus buildings will require KGI ID badge access to help mitigate exposure of COVID-19 and assist with contact tracing. Entry to facilities will be regulated and monitored. You will be required to swipe your KGI keycard every time you enter and exit a building. We will keep track of those who enter and exit the building if we need to contact trace. You do not need to touch the ID badge reader when you swipe. You may not hold or prop open exterior doors for any other person; each person should produce a unique swipe. After entering a building, sanitize your hands at the nearest sanitizer station and follow signage on all guidelines outlined herein.

Please be aware your badge access will be deactivated if proof of vaccination is not received by Friday, July 23. Once we receive the required documentation, your badge access will be reinstated. You must also complete the required training “Staying Healthy in a Changing Environment” in Foundry, if you have not already done so.

Face Coverings for Vaccinated and Non-Vaccinated Employees:

  • As the Delta variant circulates, the Los Angeles County Department of Public Health requires everyone to wear masks indoors in public places as a precautionary measure regardless of vaccination status. County of Los Angeles Health Order.
  • Individuals must properly wear face coverings (over the nose and mouth), unless the individual is alone in a room, or eating or drinking or when specific tasks cannot feasibly be performed with a face-covering (in which case the face-covering may only be removed during the completion of that task).
  • Visitors must wear a face covering on campus while indoors.  
  • Signage will be posted throughout campus to remind individuals of the mask requirement. 
  • Individuals with a disability or medical condition may use a face shield with a drape at the bottom instead of a mask. Exceptions or alternatives must be communicated with Human Resources at hr@kgi.edu for approval.
  • Two face coverings per employee will be provided upon return to campus
  • KGI will continue to monitor this situation and may make additional modifications as necessary. Until we better understand how and to whom the Delta variant is spreading, everyone should focus on maximum protection and follow all Return to Campus guidelines accordingly.

Physical Distancing:

Per Cal OSHA requirements, individuals not wearing masks or alternate approved face coverings should continue to distance themselves if they are unvaccinated socially. 

We encourage no physical greetings. Do not shake hands or greet others in any manner that requires physical contact (such as fist or elbow bumps). In the “new normal,” this is considered polite, not rude.

Influenza Vaccination Requirements: 

KGI will continue to require all faculty, staff, and students to receive an influenza vaccination this Fall. Flu season generally begins October through May and peaks in December until February. According to the Centers for Disease Control & Prevention (CDC), flu vaccination is a safe and effective way to prevent millions of illnesses and thousands of related medical visits every year. Flu vaccinations also protect those around us, including those who are more vulnerable to serious flu illness. 

Click on KGI’s Influenza Vaccination Policy to view the policy. 

The Influenza vaccine is available free of charge to all KGI benefit’s eligible faculty and staff through your medical provider.  

Faculty and staff are required to provide adequate proof of immunization to Human Resources by November 2021.

 Those in need of an exemption can contact Human Resources at hr@kgi.edu.  

Experiencing Symptoms:

 If you are experiencing symptoms associated with COVID-19, please stay home and contact your supervisor. A complete list of symptoms can be found here.

We will share additional revisions and updates as they become available. For now, employees should continue abiding by existing health and safety protocols as outlined above. As always, please visit our website for current information, resources, and FAQs.

We understand this is a lot of information and are available to assist you with any questions.

Beginning Monday, July 26 – Friday, July 30, the Human Resources team will be available by appointment to hand out face-coverings, lanyards and answer any questions.

We thank you for your cooperation and look forward to seeing you back on campus soon!

Back to kgi.edu/coronavirus page