A Student Event refers to any event sponsored by any student organization or club. Keck Graduate Institute is committed to upholding local, state, and federal law; requiring proper management of Student Events where alcoholic beverages will be served; and minimizing the misuse of alcoholic beverages.

Applicability of this Policy

This policy applies to all registered Keck Graduate Institute students seeking to serve or consume alcohol at a Student Sponsored Event.

Persons under the age of 21 years are prohibited from possessing or consuming any alcoholic beverage on University premises or at a Student Event (whether or not on University premises). No member of the University community may serve or furnish any alcoholic beverages to persons under the age of 21 years or who cannot establish that they are 21 years of age or older.

Request for On-Campus Event with Alcohol

Students are required to complete the “On-Campus Event with Alcohol Request Form” to request any alcohol consumption at any school event. Student clubs or organizations who plan to host an event on-campus with alcohol will require the approval of the Division of Student Affairs by completing this form at least two weeks in advance of the planned event. On campus is defined as any of The Claremont Colleges.

There shall be at least two Event Hosts who shall act as non-alcohol consuming monitors by submitting the Event Serving Alcohol-Registration Form to the Division of Student Affairs at least four weeks before the event. If there is any reason that a designated representative cannot be present and act as the Event Host, an alternate must be appointed, and a revised registration form with their name and contact information (and acknowledgment of responsibility) must be submitted immediately to the Student Affairs office.

These hosts will be responsible for ensuring that all parties involved adhere to the following guidelines: • The event must be confined to the assigned room or facility. Alcohol must remain within the event facility.

  • Hosts serving alcohol at an event must not consume alcohol prior to or during the event.
  • Only beer and wine may be served at student group-sponsored event.
  • The Event Host serving alcohol is required to monitor the distribution and consumption of the alcohol.
  • Proof of age should be checked by the Event Host or Bartender when alcohol is served, this can be done by checking a state issued ID, or other legal source of identification (such as a passport).
  • Guests must wear a wristband that either the bartender or Event Host serving alcohol will attach for the guests.
  • All events with an attendance exceeding 50 may only serve alcoholic beverages by using a professional certified bartender familiar with applicable liquor laws and capable of controlling and serving alcohol.
  • A Student Event held off-campus where alcohol will be served must only be held at a properly licensed and insured establishment, and must register the event through the Division of Student Affairs.
  • Advertising for a Student Event where alcohol will be served may not focus on the consumption of alcohol but should emphasize the purpose or other acceptable aspect of the event. On-campus advertising of the Student Event must only be placed on designated bulletin boards. KGI reserves the right to remove any advertising (or refuse to send any email) it determines in its discretion not to be in compliance with these requirements (or otherwise).
  • In no event should anyone under the influence of alcohol operate a motor vehicle.

The following actions are prohibited at all Student Events:

  • Creating, offering, or engaging in drinking games and other behaviors that may induce or encourage the consumption of alcohol.
  • Serving or furnishing alcoholic beverages to someone who appears to have exceeded their limit.
  • Forcing the consumption of alcoholic beverages for any reason.
  • Students will be held directly responsible for the destruction of personal or public property; the violation of the safety or rights of others; the violation of any federal, state, or local law; or the violation of any other KGI policy which may occur while they are under the influence of alcohol. Such behavior will result in disciplinary action against the student by KGI or by federal, state, or local law enforcement. In addition, KGI may take disciplinary action against the student organization or club sponsoring the event (up to and including loss of official status and termination of funding). If the identity of perpetrators cannot be determined, the student organization or club sponsoring the event during which property damage occurred will be required to assume financial responsibility and may also lose their official status and funding.
  • KGI assumes no responsibility for any liability incurred as a result of any violation of this policy or other KGI policies, or any violation of applicable laws governing the use and consumption of alcoholic beverages.
  • Failure to comply with this policy will result in disciplinary action by KGI (up to and including, in the case of a student, suspension and expulsion and, in the case of a student organization or club, up to and including loss of official status and termination of funding).

Type of Alcohol Served

  • A server may not serve more than one drink to one person at any one time.
  • Alcohol may not be served to any individual who is perceived to be intoxicated.
  • Non-alcoholic beverages and food must be available.
  • Only wine and beer may be served or consumed. Kegs are permitted at certain registered events when provided and served by an insured, third-party vendor.
  • Two drinks per person maximum may be served.
  • A drink is defined as follows: 5 ounces of wine, or 12 ounces of beer (NIAAA, CDC). The amount of drinks approved for an event will be based on the attendance and the two drink policy.
  • Guests must wear a wristband that either the bartender or Event Host serving alcohol will attach for the guests.
  • Non-alcoholic beverages must be prominently available in the same general location as the alcoholic beverages, food must also be available (the food items must be substantial; a full dinner is not required). Non-alcoholic beverages and food items must be available in sufficient amounts for the number of people attending.
  • Students may not appropriate, store, or transport opened bottles or containers containing alcohol for later use.