A student may request a leave of absence due to occurrence of medical problem(s), serious personal problems, pregnancy, or military deployment. Students requesting a leave of absence must submit the request in writing to the Division of Student Affairs. In the event of a medical problem, the request must be accompanied by a letter from a physician, medical provider, or a personal psychologist/psychiatrist describing the nature of the disability for which the leave is requested and the estimated length of time needed for recovery.
When a student in the Reserves or in the National Guard is called to active duty, the student must notify the Senior Director of Student Affairs and provide proof of deployment prior to being deployed. The proof may be faxed, mailed, or hand-delivered. It may take the form of general orders cut by the company commander. International students must meet with the International Student Advisor to understand how taking a leave of absence will affect their immigration status.
The Senior Director of Student Affairs shall notify the Academic Dean who shall determine whether or not the leave is to be granted and the conditions under which the student may return to KGI. It is the student’s responsibility to keep the Senior Director of Student Affairs informed of any change of address or circumstances while on a leave of absence. The terms and conditions of the leave will be determined by the Academic Dean and will be documented prior to the student taking the leave.
The usual limit for a leave of absence is two academic semesters. Leaves of absence may be extended to a maximum of two years. A leave of absence, if approved, will take into account the following conditions:
A leave of absence will not be granted to a student who is currently on academic probation unless it is a leave due to a serious medical issue or condition and only with the permission of the Academic Dean.
Students returning from an approved leave of absence must submit an Application for Reinstatement to the Division of Student Affairs and to the Office of Academic Affairs. It should be submitted no later than June 1 for the fall term, November 1 for the spring term, and March 1 for the summer term.
Students should meet with their program advisor to ensure appropriate selection of courses upon returning from a leave of absence, if applicable. Students need to make arrangements for registration with the Office of the Registrar. Students who are withdrawn and have intent to graduate may be reentered after a leave of absence pending approval, prior to the semester in which they will graduate.