All reimbursement packets should be submitted by your club’s treasurer. Please send packets to

Packets should include:

  • Ad Hoc Payment Form (keep as digital and fillable copy)
  • Event Tracker Form
  • Itemized receipt(s)
  • Roster of attendees (if seeking reimbursement for food purchase)
  • Missing Receipt Form (if necessary)

All accurately submitted reimbursement packets will take 4-5 weeks to be processed and reimbursed by Business Services.

If you do not complete your reimbursement in 60 days, you will need to complete and submit a W-9 Form.