Access forms regarding events, liability and releases, reimbursement processes, student club/orgs, and student request forms. 

  • Campus Safety Special Event Staffing Request

    If you would like to request Campus Safety support at your event, please complete the form and email to dispatch@claremont.edu. Please note that all Campus Safety staffing requests must be submitted no later than 14 days in advance of the event.

    On Campus Event with Alcohol Request Form

    This form should be completed and submitted no less than two weeks prior to your planned event that will be serving alcohol, in order to receive proper approval from the Dean of Students.

    KGI Room Reservation Request

    Student Government leadership or the student club/organization President (or appointee) must complete this form if their club/organization is looking to reserve any rooms or spaces on KGI campus. All students can utilize this form to request study rooms.

    Supply Request Form

    This form should be used to request supplies for your club’s event (max supplies for 50 people). Student Government will review this request and send you an email to confirm. Please allow 72 business hours to receive a response.

    Student Health Screening and Community Outreach Approval Form

    This form should be used to plan and receive approval for Health Fair and Community Outreach events that involve KGI students. Please submit to the Division of Student Affairs, at least six weeks prior to the proposed event date.

  • KGI Liability Waiver

    All KGI students must complete the KGI Liability Waiver annually. Any guests who participate in any on campus events must complete the liability waiver.

    KGI Social Media Release Form

    Please complete this form to authorize KGI Marketing & Communications to use your photo/video.

    Pre-Departure Checklist for Off-Campus Site Visit

    All students are required to complete this form for all KGI sponsored travel as soon as possible, but not less than 5 days prior to travel.

  • ll reimbursement packets should be submitted by your student club or organization’s treasurer or budget/finance officer. Email completed packets to Student_Affairs@kgi.edu.

    Packets should include:

    • Ad Hoc Payment Form (keep as digital and fillable copy)
    • Event Tracker Form
    • Itemized receipt(s)
    • Roster of attendees (if seeking reimbursement for food purchase)
    • Missing Receipt Form (if necessary)

    All accurately submitted reimbursement packets will take 4-5 weeks to be processed and reimbursed by Business Services.

    If you do not complete your reimbursement in 60 days, you will need to complete and submit a W-9 Form.

    Forms

  • Credit Card Request Form

    Student Government leadership or student club/organization Treasurers must complete this form if their club/organization is looking to make purchases over $50 from their student-led program account.

    Digital Screens Display Request Form

    Students must complete this form to advertise their event on the Fourwinds Digital Screens around KGI campus.

    Flyer Request Form

    Student Government leadership or student club/organization Presidents (or appointee) must complete this form if their club/organization is looking to advertise their flyer or poster on the Division of Student Affairs weekly newsletter or on the 517 bulletin boards. Students are not permitted to post flyers on campus.

    Student Club/Organization Fundraising & Donation Request Form

    This form should be completed by the student club/organization Treasurer. Please review and complete this form to request fundraising/donation approval. Student Affairs will review this request and send you a direct email once it has been approved. Please allow 72 business hours to review. Click here to view the fundraiser flowchart

    KGI Room Reservation Request Form

    Student Government leadership or the student club/organization President (or appointee) must complete this form if their club/organization is looking to reserve any rooms or spaces on KGI campus. All students can utilize this form to request study rooms.